Clerk+Position

Wappingers Central School District Position Description
SUMMARY:  Performs duties involving standardized library procedures; prior knowledge of library techniques preferred.
 * Position Title: || Library Clerk ||  ||
 * Department: || Central Media ||  ||
 * Reports To: || Director of Technology ||  ||
 * Prepared By: || Personnel Office || Date: June, 2000 ||
 * Approved By: || Board of Education || Date: June, 2000 ||

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> The work involves the performance of standardized clerical tasks, including keyboarding and computer use. Although detailed instructions are given for new assignments, and practices are usually definitely fixed, employees must be able to exercise independent judgment in applying them to specific cases. The work is reviewed by immediate observation, by checking completed work, and by periodic or spot checks. Direction may be given by the Library Media Specialist.
 * 1) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Types purchase orders for library books and materials and keeps transaction records; reconciles records of purchase orders with monthly Status of Funds sheets.
 * 2) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Types bibliographies and other items as needed.
 * 3) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Checks in new materials as received, files invoices and other acquisition records; processes new materials to prepare for circulation; prepares bibliographies of new materials and maintains inventory records; returns materials to publishers when necessary.
 * 4) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Processes library materials (stamping with property stamp and/or special funding marking (NYS AID Materials), covering books, adding records to shelf-list, filing cards in catalog or adding records to automated library systems, checking in and filing magazines and microfiche).
 * 5) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Prepares and distributes overdue notices and bills for lost materials to students; schedules VCR and TV as requested; correlates sound system usage with Central Media.
 * 6) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Keeps records of circulation and attendance statistics.
 * 7) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Inventories collection and adjusts library records.
 * 8) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Repairs damaged books.
 * 9) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Assists students in locating library materials, checking books and other materials in and out, using electronic reference tools such CD-ROM encyclopedias, magazine indices, atlases and other specialized sources. Provides supervision and assistance to students during open library when librarian is conducting class or story hour; assists teachers with equipment such as laminator, slide projector, camcorder, etc...
 * 10) <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 11pt; font-style: normal; font-weight: normal; list-style-type: decimal; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">Does related work as required.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">SUPERVISORY RESPONSIBILITIES: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> May assist in the supervision of students. <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: italic; font-weight: normal; text-decoration: none; vertical-align: baseline;"> QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily). The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential junctions.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">EDUCATION and/or EXPERIENCE: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> High School Diploma or General Equivalency Diploma (GED).

Combination of experience and training sufficient to indicate ability to do work.

A performance test in keyboarding will be required.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">CERTIFICATES, LICENSES, REGISTRATIONS: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> None

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">LANGUAGE SKILLS: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">MATHEMATICAL SKILLS: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">REASONING ABILITY: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: underline; vertical-align: baseline;">OTHER SKILLS and ABILITIES: <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;"> Some knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to understand and follow simple oral and written directions; ability to get along well with others; ability to write legibly; clerical aptitude; mental alertness; neatness of appearance; tact and courtesy. Ability to use personal computer applications such as word processing, spread sheets, etc. Ability to work with media equipment such as video, laminating machine and fax and typewriters. Should be able to pass a typing test at 35 words per minute. Ability to develop effective working relationships with students, staff and the school community.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: italic; font-weight: normal; text-decoration: none; vertical-align: baseline;">PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">

While performing the duties of this job, the employee is regularly required to sit; repeat the same hand, arm or finger motion to operate computers or laminating machine; and talk or hear. The employee is occasionally required to stand or walk. The employee must frequently push or pull up to 25 lbs. and occasionally up to 75 lbs., such as TV/VCR carts and boxes of books. Specific vision abilities required by this job include close vision and ability to tell differences among colors. The employee occasionally interacts with staff.

<span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: italic; font-weight: normal; text-decoration: none; vertical-align: baseline;">WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <span style="background-color: transparent; color: #000000; font-family: Arial; font-size: 10pt; font-style: normal; font-weight: normal; text-decoration: none; vertical-align: baseline;">

The noise level in the work environment is usually quiet. Work is performed indoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.